Last updated 23 May 2026.
CIOTR collects only the information necessary to communicate with you and operate our services: name, institutional affiliation, email address, and any content you submit through our forms or correspondence. Our web logs may also record standard technical information such as IP address, user agent, and access timestamps for security and analytics purposes.
Personal data is used solely to respond to your enquiry, deliver requested services (such as training, journal access, or partnership coordination), and communicate news related to our work. We do not sell or share personal data with third parties for marketing purposes.
We use a minimal set of first-party cookies to maintain site preferences. Analytics, when used, are anonymised and aggregated.
Under the UK GDPR and EU GDPR, you have the right to request access, correction, or deletion of your personal data at any time. You may also lodge a complaint with the UK Information Commissioner's Office (ICO). Contact info@ciotr.com.
Correspondence is retained for the period necessary to fulfil the original purpose and to comply with our legal obligations, typically no longer than three years.
We take reasonable technical and organisational measures to protect personal data, including HTTPS encryption in transit, restricted access controls, and standard security headers. No system is perfectly secure; we will notify affected individuals of any confirmed breach in line with applicable law.